The AABMGS Volunteer Position Roles

The President role includes but is not limited to:

Attend Shows and Displays whenever possible to assist in promotion of the Society.
Be Chairman of all meetings.
Organise meetings with the Secretary including the AGM, General Meetings and Executive Meetings.
Sign Certificates, Minutes, and other necessary documentation.
Check Agendas prior to meeting.

The Vice President role includes but is not limited to:

The Secretary role includes but is not limited to:

Organise meetings with the President including the AGM, General Meetings and Executive Meetings.
Inform all relevant members of upcoming meetings. (Minimum of 4 weeks notice for an AGM, minimum of 2 weeks notice for a General Meeting)
Prepare the Agenda for each meeting.
Contact members for items and concerns to be added to Meeting Agendas.
Keep a record of all in attendance and absentees.
Prepare the minutes of each meeting and distribute them to the members. (A Minutes Secretary may be engaged for this role)
Check and respond to emails regularly. If unsure of how to address emails forward them to the appropriate member to be addressed.
Forward all Concerns and Complaints to the Management Committee.

The Treasurer role includes but is not limited to:

Keep an accurate record of all incoming and outgoing monies.
Arrange to have the financial records audited each year and present the report to the Management Committee.
Provide monthly financial reports to the Management Committee.
Alert the Management Committee of issues that may arise regarding finances and offer suggestions on how to address them. E.g. raising Membership or Registration Fees.
Help to prepare and maintain a budget.
Pay invoices and accounts.
Keep account of all incoming cash donations, sponsorship, and raffle money.

The State Representative and Breed Liaison Officer role includes but is not limited to:

Always promote AABMGS Society in a positive manner
Adhere to the code of ethics as stated by the AABMGS. Report any incidences of bullying or other unacceptable behaviour as stated on the AABMGS website (listed under policies, objectives & code of conduct).
Keep up to date with all current laws and regulations regarding the keeping of livestock, and the requirements of transporting livestock in their nominated State.
To actively participate in the decision making within the organisation by attending committee meetings.
Give suggestions for improvement.
Be a role model for other members, mentor, and support both old and new members in an ethical manner.
Provide advice and feedback to both old and new members.
To be an advocate for community views.
Direct questions to the appropriate channel (Secretary and/or AABMGS Inc. Committee) for advice if the answer is unknown.
Liaise with other State Representatives on relevant matters
Encourage promotion of the breed, organisation of information days and attending relevant shows and agricultural field days to expose the breed whenever possible.

The Membership Officer role includes but is not limited to:

Put forward all New and Renewal Membership applications to the Management Committee for approval.
Process all applications in a timely manner.
Issue Stud Registration Certificates and Welcome Packs in a timely manner.
Notify the Management Committee of any concerns arising from Membership Applications.
Notify the Management Committee and the Members if there are any expected delays such as, high influx of Applications, illness or other personal issues.

The Chief Registrar role includes but is not limited to:

Process all applications in a timely manner.
Issue Certificates in a timely manner.
Notify the Management Committee of any concerns arising from Registrations or Transfers.
Notify the Management Committee and the Members if there are any expected delays such as, high influx of Applications, illness or other personal issues.

The Webmaster role includes but is not limited to:

Maintain the AABMGS Website and continuously explore ways to improve on appearance and easy accessibility when time allows.
Add all new information and updates as requested by the Management Committee.
Make suggestions for content to be prepared and added based on feedback.

The Newsletter Editor role includes but is not limited to:

Prepare and issue a regular Newsletter. This can be monthly, bimonthly, or quarterly depending on time availability, and in agreeance with the Management Committee.
Ensure all content that it sourced from an outside source, such as the Internet, magazines, newspapers etc, has the source clearly referenced.
Obtain permission for use of any photographs.
Issue the Newsletter to the Members via Email or on the, ‘Members Only’, Facebook page.

The Show Manager role includes but is not limited to:

Organise shows and displays in their nominated State.
Advertise all shows and displays to gain interest and member participation.
Keep members informed of any news or changes regarding shows and displays.
Ensure all exhibitors/attendees lodge the correct paperwork required by their State on arrival at the show or display.
Ensure all exhibitors pay the correct entry fees, and ensure all fees are paid to the hosting show on the day of the show.
Engage a Judge, Ring Steward, Penciller and any other persons needed on the day.
Arrange Accommodation, travel expenses, and a ‘Thank You Gift’ for the Judge.
Supply the hosting show with the Schedule and a Ribbon Order, if the hosting show supplies ribbons.
Place a Ribbon Order through AABMGS if the hosting show does not provide ribbons.
Order Trophies and arrange for payment.
Compile a brief outline of expenses and attendance for each show, to be presented to the Committee.
Make suggestions for changes to the Show Schedule based on attendance.
Explore ways to raise funds to assist with show expenses.
Explore ways to improve on Show Schedules to gain more member and public interest.
Seek donations and sponsorship from local businesses and attendees.
Report any issues or complaints to the Management Committee.